Director of Student Accounts

Legacy Christian Academy

Job Title:
Director of Student Accounts
Full Time 12 Months
Reports To:
Senior Director of Business Operations (direct) & Chief Financial Officer
FLSA Status:
Position Summary: To fulfill the mission of Legacy Christian Academy through the administrative management and support of the Business Office. Coordinate Indexed Tuition efforts with Admissions, Finance, Development and other student services departments. Administer every aspect of student billing functions, miscellaneous cash receipts and other accounts receivable duties as listed below.


Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Financial Aid (a.k.a. Indexed Tuition):

·         Guide families and students through the electronic process of applying for financial aid.

·         Coordinate interviews with parents to obtain information required to determine eligibility for financial aid.

·         Make recommendations to the Admissions Department and CFO as appropriate.

·         Analyze financial aid application information and related supporting documentation to determine eligibility through third party provider.

·         Develop reports tracking historical financial aid awards.

·         Partner with CFO to evaluate and set annual financial aid budget while maximizing effectiveness of the programs.


Accounts Receivable Student Accounts:

·         Manage all processes for student accounts and maintain accurate records.

·         Prepare monthly billings and application of payments received and appropriately approved credits to student accounts.

·         Prepare regular reporting of Accounts Receivable outstanding and identify emerging collections issues for appropriate action by CFO.

·         Manage regular communications with families regarding student accounts.


Accounts Receivable (other) & Contributions:

·         Ensure timely processing of cash receipts and deposits.

·         Post student receipts into the General Ledger and follow up on delinquent accounts.

·         Prepare bank deposits.

·         Billings for charges other than students, including facility rentals.

·         Monthly annual fund and capital campaign reconciliations.






CORE VALUES:  Legacy Christian Academy affirms these essential beliefs and strives to honor and uphold them in all aspects of school life.


Pursuit of Truth.   We affirm “all truth is God’s truth” through a liberal arts education that fosters a love for learning and a desire for wisdom.  (John 8:32:  and you will know the truth, and the truth will set you free)
Primacy of Scripture.   We teach all subjects from a biblical worldview and we apply the truth and authority of biblical principles in all situations.  (2 Timothy 3:16-17:  All Scripture is breathed out by God and profitable for teaching, for reproof, for correction, and for training in righteousness, that the man of God may be complete, equipped for every good work.)
Imago Dei.   We respect all people as individuals created in the image of God and we celebrate the diversity of gifts and callings. (Genesis 1:26:  Then God said, “Let us make man in our image, after our likeness.)
Covenant relationships.  We build relationships that foster mutual support, respect, and a commitment to promote the welfare of others.  (Philippians 2:3-4: Do nothing from selfish ambition or conceit, but in humility count others more significant than yourselves.  Let each of you look not only to his own interests, but also to the interests of others
Discipleship.   We, as Christ-followers, are committed to a life of virtue and acting as agents in God’s plan of restoration.  (Matthew 16:24:  Then Jesus told his disciples, if anyone would come after me, let him deny himself and take up his cross and follow me.)
Servant-leadership.   We provide opportunities to serve one another, our community, and our world.  (Matthew 20:26-28:  But whoever would be great among you must be your servant, and whoever would be first among you must be your slave, even as the Son of Man came not to be served but to serve, and to give his life as a ransom for many.)
Competencies: To perform the job successfully, an individual should demonstrate the competencies as noted in Essential Duties and Responsibilities.

Communications – Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.

Student/Staff Support – Displays courtesy and sensitivity. Manages difficult or emotional situations. Meets commitments. Responds promptly and solicits feedback to improve support.

Dependability – Commits to doing the best job possible. Follows instruction. Keeps commitments. Meets attendance and punctuality guidelines. Responds to requests for service and assistance. Takes responsibility for own actions.

Planning & Organization – Integrates changes smoothly. Plans for additional resources. Prioritizes and plans work activities. Sets goals and objectives. Uses time efficiently. Works in an organized manner.

Use of Technology – Adapts to new technologies. Demonstrates required skills. Keeps technical skills up to date. Troubleshoots technological problems. Uses technology to increase productivity. Competency in FACTS school software.



acknowledge Christ as Savior and support the school’s Core Values, Statement of Faith, Lifestyle Statement, and Moral Integrity Statement;
be a Christian role model in attitude, speech, and actions towards others.  This includes being committed to God’s Biblical standards for sexual conduct (Luke 6:40).
possess evidence of competence in area of instruction, or other adequate preparation, background, or experience as determined by the school administrator;
have a working knowledge of and follow LCA’s Employee Handbook, Parent & Student Handbook.
sign and live by the school’s Lifestyle Statement and Moral Integrity Statement as a condition for employment and continued employment in this ministry;
maintain confidentiality in the operation of the classroom and the school;
refrain from unwholesome talk, including profanity, slang (language widely used and accepted, but not appropriate for godliness) or jokes that may be offensive;
place his/her school ministry ahead of other jobs or volunteer activities; and
maintain a personal appearance that models cleanliness, modesty, and good taste consistent with school policy.


Qualifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Five or more year’s administrative office experience in independent schools, public schools, colleges, or universities; successful record of administrative support and accounts receivable experience


Language Ability:

Ability to communicate clearly in written and oral expression; ability to relate effectively with trustees, school personnel, parents, students, and other school constituent groups and individuals Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Write routine reports and correspondence.


Reasoning Ability:

Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Deal with problems involving several concrete variables in standardized situations.


Computer Skills:

To perform this job successfully, an individual should have knowledge of school management software; and spreadsheet, database proficiency.




Supervisory Responsibilities:  None


Travel Requirements:

Rarely is travel required. However, professional development travel may be required.


Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.


Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.




The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision, Distance vision and Depth perception. While performing the duties of this job, the employee is frequently required to walk; sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear.


This Job Description does not alter the “at-will” nature of employment. All employees of LCA are employed by LCA on an “at will” basis, which means that Employees have the right to terminate their employment at any time, with or without cause and with or without notice, and LCA has the same rights. Nothing contained in this job description or in any other materials or information distributed by LCA alters that at-will relationship. An employee’s status as an “at-will” employee may not be changed, except specifically in writing, signed by the Head of School.


The above job description is not intended to be an all-inclusive list of duties and standards of the position. Employee will follow any other instructions, and perform any other related duties, as assigned by their supervisor.


I fully support the Core Values, Statement of Faith, Lifestyle Statement, and Moral Integrity Statement as written without mental reservations.


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