Upper School Director of Admissions

Website Grace Community School

Overview: Grace Community School, a Christ-centered, coeducational, award-winning National Blue  Ribbon K-12 school located in the beautiful piney woods of East Texas and well-recognized as one of the  top schools, private or public, in its part of the state, is looking for the next great Upper School Director of Admissions to provide mission-centered vision and leadership to the school family and community. The Director of  Admissions is responsible for communicating and identifying mission appropriate families who will  enhance the current school community characterized by redemptive community, educational  sanctification, and “life as worship.” The Director of Admissions is responsible for the entire admissions  process, from initial inquiry, enrollment, and annual re-enrollment.


Resumes may be sent via email or regular mail to the following:

Jay Ferguson, Head of School- Grace Community School, 3025 University Blvd., Tyler, TX  75701, jay.ferguson@gracetyler.org


Supervises: Admissions Office Staff – Currently includes Administrative Coordinator and Volunteers


This individual needs high energy and drive, excellent communication and listening skills, organizational  skills, and an ability to plan strategically. Discretion is paramount to this role. The Admissions Office is the face of the school to prospective students and families. This individual should know our faculty,  curriculum, and current students, and be prepared to speak knowledgeably about each to guests and the community.  This individual will supervise admissions together with the Co-Director for Admissions for the Lower School.


Major Duties:


1. Serve as the face of the school to prospective students and parents of the Upper School (grades 5-12)

2. Work as part of a cohesive team, together with the Lower School Director of Admissions and the Admissions Coordinator

3. Prepare, maintain, and analyze statistics regarding recruitment, retention, and attrition and  report annual enrollment statistics

4. Develop, manage, and adhere to the Admissions department budget, including accurate  forecasting of needs

5. Oversee the international student program

6. Perform other duties as assigned by the Head of School

7. Attend school board and leadership team meetings

8. Develop, maintain and coordinate the admissions process with each campus principal

9. Attend conventions, meetings, and conferences, as necessary, to maintain knowledge of existing and new admissions and recruiting policies, practices, and procedure



1. Communicate with parents, as needed, throughout the admissions process – tour to enrollment

2. Orchestrate the efficient handling of applications and track the submission of supporting  documents

3. Communicate with principals regarding final admission decisions and then contact the family

4. Work with the Director of Accounting on communicating financial aid, payment plan, and tuition  information

5. Shepherd new families into the community of GCS


Re-Enrollment/Continuous Enrollment

1. Manage the continuous enrollment process for current families

2. Develop and execute a communication plan for continuous enrollment

3. Coordinate Health and Retention Teams on all three campuses


Marketing / Recruitment

1. Plan, develop and execute enrollment strategies to drive application growth and achieve  enrollment goals

2. Research, plan, coordinate and implement all events for recruitment, retention, and community  outreach including the marketing of these events

3. Organize and oversee recruitment events, including open houses and the Cougar Experience,  Cougar Crossovers, and Roundups

4. Organize and train Cougar Ambassador student representatives

5. Work with the Director of Communications in developing admission and marketing materials, mailings and publications

6. Oversee the content on the Admission portion of the School’s website

7. Work with Cougar FAN program parent representatives


Knowledge, Skills & Abilities: Excellent communication and managerial skills. Ability to formulate and  articulate policies, procedures, expectations, and practices. Strong analytical, problem solving,  mathematical/statistical, time management and organizational skills. Ability to use technology efficiently  and appropriately.


Qualifications: The ideal candidate would have a working knowledge of Christian education. Experience  working in a Christian School and with collaborative decision-making processes is preferred.

1. Ability to speak fluently about Christian education in various contexts

2. Comfort in speaking to small and large groups – bilingual (Spanish) preferred

3. Ability to take initiative and work independently

4. Excellent computer skills including database and spreadsheets – Knowledge of School Admin, Timely, Hubspot preferred

5. Ability to work well with others and with volunteers

6. Ability to delegate and supervise tasks

7. Friendly, warm, courteous, good listening skills

8. Enjoys meeting people, personable yet professional in demeanor, especially on the phone and in  personal meetings – Ability to establish immediate rapport

To apply for this job please visit www.gracetyler.org.

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